a.You shall cause the Affiliate Carriers to accept Cards in accordance and in compliance with the Agreement. Transactions from Affiliate Carriers may only be submitted to American Express by you or Agents. You are responsible for settlement with each Affiliate Carrier and Agents. We will assign you unique Merchant Numbers which you, Affiliate Carriers, and Agents must use as instructed by us for submissions of Transactions. You are solely responsible for financial arrangements and for settling with each Affiliate Carrier and you are jointly and severally liable for the obligations of your Affiliate Carriers under the Agreement.
a.You must meet the requirements for Charge Records as detailed in Section 2.5, "Charge or Credit Records" and the Charge Record must clearly state: (i) Cardmember's name and passenger name (if not the Cardmember); (ii) the ticket number and the origin and destination of each flight and class code or, if not a ticket, a description of the goods or services being purchased; and (iii) airline merchant’s and, if an Agent is involved, Agent's name and the location where Charge is being made.
a.Certain Cardmembers who have an Extended Payment arrangement with American Express may request to use it when making a purchase for air transport. Related services may not be purchased with Extended Payment. You will have no liability if, without your knowledge, a Cardmember incorrectly identifies as having Extended Payment with American Express. You should not ask a Cardmember if he/she wishes to elect Extended Payment, but if the Cardmember indicates that Cardmember does, you will record the Cardmember's election by an entry on the Charge Record and on the Transmission, if you submit electronically.
a.Until American Express offers satellite or other in-flight Authorisation capability, you do not need prior Authorisation for in-flight Charges permitted under this Agreement. However, within 24 hours after termination of a flight on which Charges have been made, you must get Authorisation as described above for each such Charge.
a.For Charges for private charters (where all or most of the charter is being paid with the Card), you must obtain Authorisation at the time the request to pay with the Card is made and, if any such Authorisation is obtained more than seven (7) days prior to the flight, then Authorisation must be obtained again within seven (7) days prior to the flight. Chargers for private charters (i.e., where the Card is being used to pay for all or most of the charter) may not be submitted until the service has been fully completed (e.g., if the Charge covers a round trip, the Charge must be submitted immediately after the completion of the return flight and not before). You shall not accept Prepaid Cards for private charters.
a.Agents in the U.S. will submit electronically through ARC or its successor, and Agents outside the U.S. will do the same through the appropriate IATA or BSP process. Even if Establishments submit Transactions electronically, they must still complete and retain Charge Records and Credit Records. Establishments must submit all Transactions under the Establishment Number of the Establishment where that Transaction originated. You must submit Transactions to American Express in the country where the Transactions were made, or centrally, as agreed between American Express and you. Transactions from Affiliate Carriers may only be submitted to American Express by you or your Agents. You are responsible for settlement with each Affiliate Carrier and Agents. American Express will assign Carrier unique Establishment Numbers which Carrier, Affiliate Carriers, and Agents must use as instructed by American Express for submissions of Transactions.
b.Where American Express does not offer electronic submission, or where American Express agrees otherwise in advance in writing, you may submit Transactions to American Express using magnetic tape or on paper. Magnetic tapes must conform to American Express’ requirements. Paper submissions must be batched as described in this section and sent to such address as American Express notifies you, along with a summary form as provided by American Express, as often as possible, but at least weekly. In case of sales by Agents, paper submissions must be sent to such address as airline merchant instructs them or to the appropriate central processing facility (ARC in the U.S. or an IATA or BSP outside the U.S.). Charges submitted on paper must be sorted, batched, summarised, and submitted separately to American Express as follows:
i.by currency;
ii.Charges incurred in any other currency (American Express is not obliged to accept such Charges but to the extent American Express does it is fully at American Express’ discretion and will not create any obligation to accept such Charges in the future);
iii.all Charges on Extended Payment;
iv.all Charges for related services as agreed upon by American Express;
v.each batch may contain no more than 150 Charge Records; and
vi.each batch must be accompanied by a summary form on which must be prominently indicated the gross amount and number of Charges, the currency, airline merchant’s name, and airline merchant’s assigned Establishment Number.